# Smart Square® Healthcare Scheduling Software \| symplr ## Struggling with nurse turnover and rising labor costs? Stay ahead of staffing needs, reduce premium labor, and keep your workforce steady when it matters most with symplr Smart Square®. ## How Smart Square improves workforce stability and reduces labor costs Healthcare organizations using Smart Square® are achieving measurable improvements in workforce stability and labor cost control. ## $31 million in nursing labor savings across a multi-hospital system ## $10 million in labor management savings in a single year ## 30% saved in scheduling costs through Smart Square® → [Read the customer story](https://www.symplr.com/case-studies/bellin-healths-journey) By aligning staffing to patient demand, teams reduce overtime, premium labor, and last-minute adjustments. ## Trusted by health systems nationwide ## What makes Smart Square® different from other healthcare scheduling software? ### Predictive scheduling engine Accurately forecast patient volume up to 120 days in advance to build proactive, data-driven schedules. ### Patented open shift management Uses an automated variable incentive model to help organizations fill shifts faster while staying aligned with budget goals. Transforming scheduling from reactive to proactive—empowering staff to pick up shifts earlier with confidence. ### Enterprise-wide workforce deployment Centralized, enterprise deployment of flexible labor strategies—including resource pools and float teams—to maximize coverage with the lowest effective cost per hour ### Actionable labor insights Built-in reporting and productivity analytics help leaders monitor staffing performance and continually improve models. ## Best in KLAS for Nurse & Staff Scheduling symplr Smart Square® is recognized as Best in KLAS for nurse and staff because it helps health systems align staffing to demand, reduce labor costs, and improve workforce stability. ## Unlock better staffing, lower labor costs, and stronger clinical outcomes ## Accurately forecast staffing needs ### **Know what’s coming so your teams can stay ahead.** **AI-driven predictive analytics look up to 120 days out**, giving managers a clear view of staffing needs before the pressure hits. Every shift gets the right coverage and skill mix to support safe, efficient care without last-minute scrambling. ## Fill shifts faster and reduce burnout ### **Give your teams time back and stress less.** Automated open-shift management and flexible incentives help fill vacancies early to avoid chaos. So, your teams can spend less time hunting for hours and more time focused on patient care, leading to stronger morale and less burnout. ## Improve staff satisfaction with self-scheduling ### **Let employees build schedules that fit their real lives.** Flexible, transparent self-scheduling gives staff more control and confidence in their work-life balance. Fairness, predictability, and trust grow naturally, strengthening engagement and helping teams feel valued. ## Gain visibility across the enterprise ### **See the whole picture and act before gaps appear.** Centralized dashboards bring every unit’s staffing, utilization, and productivity into one clear view. Leaders can make proactive adjustments, support high-demand areas, and coordinate staffing across the system with ease and confidence. ## Control labor costs and improve outcomes ### **Make informed staffing decisions that protect your budget.** Accurate forecasting and automation reduce reliance on overtime, incentives, and premium labor. Smarter staffing choices strengthen both clinical operations and financial performance. ## Everything you need for smarter healthcare scheduling Smart Square® combines predictive analytics, automation, and flexible scheduling tools to help healthcare organizations improve coverage, efficiency, and staff satisfaction. ### AI Predictive Scheduling Forecast staffing needs up to 120 days in advance with 96 percent accuracy. Predict patient volume and align schedules to actual demand before shortages occur. ### Open Shift Management Automate shift communication and bidding to fill up to 75 percent of open hours early. Reduce overtime and keep managers focused on patient care. ### Enterprise Staffing View Gain a centralized view of staffing across departments and facilities. Share resources, improve utilization, and make data-driven deployment decisions. ### Self-Scheduling and Cyclic Scheduling Give staff flexibility and fairness while maintaining coverage requirements. Support both union and non-union scheduling environments. ### On-Call Scheduling and Rapid Shift Recruit Manage pre-scheduled on-call needs and send rapid notifications for last-minute openings. Fill critical shifts quickly and reduce administrative time. ### Integrated Technology Connect to HR, payroll, timekeeping, and EMR systems for a single source of truth. Simplify data exchange and improve accuracy across platforms. ## See what our customers are saying about Smart Square® [I would recommend **Smart Square** because we’ve been able to streamline our staffing processes and implement new departments without any glitches. It’s a system that team members adapt to well and managers love it.](https://www.symplr.com/case-studies/revolutionizing-workforce-management-with-smart-square-at-hackensack-meridian-health) Tara Claudio, Director of Nursing Business Operations Hackensack Meridian Health ## FAQs for Smart Square® **What is predictive scheduling in healthcare?** Predictive scheduling uses AI analytics to forecast patient demand and staffing needs in advance, allowing hospitals to schedule proactively instead of reactively. **How can AI improve nurse scheduling and staffing?** AI evaluates historical data, patient volume, and skill mix to recommend optimal staffing levels. This helps nurse leaders balance workloads and reduce overtime. **How can smart self-scheduling improve staff satisfaction?** Self-scheduling gives clinicians more flexibility and control over their shifts, increasing satisfaction and reducing turnover.